Job description

Immigration & Work Permit Administration

Coordinate and prepare immigration and work permit applications for foreign employees.
Collect, verify, and organize required documentation for permit applications and renewals.
Liaise with the external immigration consultant regarding ongoing applications and legal requirements.
Monitor expiration dates of permits, visas, passports, and legal documents.
Ensure timely submission of renewal applications and follow up on pending cases.
Maintain accurate immigration records and employee files.
Communicate with employees regarding required documentation and immigration procedures.
Support employees with appointment scheduling and administrative immigration processes.
Assist with drafting employer support letters and related immigration correspondence.

HR Administration

Support onboarding and offboarding administration.
Prepare employment letters, HR forms, and personnel documentation.
Maintain and update employee files and HR systems.
Assist with leave administration, contract administration, and general HR reporting.
Support recruitment coordination and interview scheduling when needed.
Assist HR management with day-to-day administrative tasks and projects.
Ensure confidentiality and proper handling of sensitive employee information.

Job requirements

MBO+/HBO working and thinking level, preferably in Human Resources, Administration, or Legal Studies.

Previous experience in HR administration, immigration administration, or office administration is preferred.
Strong administrative and organizational skills with high attention to detail.
Ability to handle confidential information professionally.
Strong communication skills in English and Dutch; Spanish is considered a strong advantage.
Ability to manage multiple deadlines and prioritize tasks effectively.
Proactive, accurate, and service-oriented mindset.
Experience working with government procedures and official documentation is an advantage.

Competencies